Kiltie Band Constitution
I. Membership
Membership is open to all members of the campus/community without audition. Participants must do their best to promote the success of the ensemble through attendance, attitude, and dependability.
II. Executive Board
A. The executive board shall consist of all elected officers, one
alumnus/alumna (appointed by the Band Director) and the Band
Director
B. The executive board shall meet on a consistent basis to resolve current
tasks regarding band logistics
C. All elected officers are expected to be in attendance at all rehearsals,
performances, and events in order to execute and assist with set up,
tear down, and other applicable duties
III. Offices
A. President
1. act as official representative of the band
2. relate to and communicate with the Band Director
3. communicate with the administration
4. communicate with the Student Senate and represent the band
at any budget hearings
5. work with the Band Director to create and maintain expenditures
within budget limits
6. efficiently coordinate, delegate, and follow up with tasks of officers
7. authorize, in accordance with the Band Director, expenditures
8. maintain and keep up-to-date the Kiltie Band Discord server
9. edit and publish editions of the Kiltie Times
10. coordinate the painting of the fence prior to Spring Carnival
B. Vice President for Marching Band
1. transport the conducting ladder to and from dress rehearsals
and game performances
2. transport the portable public address system to and from all
rehearsals
3. in conjunction with the officers, coordinate and execute game day
logistics, including setting up seat covers in the seating area for the
Kiltie Band, cleaning and filling water coolers for use in the stands,
and prepping the band room, check-in, changing and backstage
areas for the day
4. see to it that the pregame and halftime scripts get to the public
address announcer
5. open and close the band room at least 30 minutes prior to and
after any performance or rehearsal
6. with the assistance of the Vice President for Concert Band,
properly issue and maintain the complete band uniform;
this includes neat organization after each performance,
maintaining a current inventory of all uniform parts, and
providing a list of used jackets and kilts to the Band Director
for dry-cleaning over the summer
7. assist the Vice President for Concert Band with properly issuing
and maintaining Kiltie Band instruments and equipment; this
includes neat organization between rehearsals and performances
and completing usage contracts with band members
C. Vice President for Concert Band
1. in conjunction with the officers, set up the rehearsal room so that
it is ready at least 15 minutes prior to starting time; this includes
transporting all stands, chairs, music and percussion equipment
2. in conjunction with the officers, set up any performance site so that
it is ready at least 15 minutes prior to starting time; this includes
transporting all stands, chairs, music and percussion equipment
3. make all necessary arrangements and handle sales of the
annual band photograph
4. with the assistance of the Vice President for Marching Band,
properly issue and maintain Kiltie Band instruments and
equipment; this includes neat organization between rehearsals and
performances, completing usage contracts with band members,
maintaining a current inventory of all Kiltie Band instruments and
equipment, and providing a list of maintenance needs to the Band
Director for repairs
5. assist the Vice President for Marching Band with properly issuing
and maintaining the complete band uniform; this includes neat
organization after each performance
6. take orders for, purchase and distribute ice cold beverages after
half-time performances
D. Vice President for Public Relations
1. coordinate the conception, production and sales of all Kiltie Band
T-shirts, be it for Spring Carnival, Homecoming or general
fundraising
2. organize advertisements of the Homecoming, Scatter Show,
Holiday, Mid-Winter and Spring Carnival performances, as well as
for recruitment
3. design and create a big “Happy Holidays” sign for the annual
Holiday Concert
4. place any necessary advertisements in The Tartan
5. maintain and keep up-to-date the Kiltie Band website, Facebook
page, Instagram page, TikTok channel, and d-lists
6. set up and run the livestream of concert season performances
E. Secretary
1. keep accurate records of rehearsal and performance attendance
to be shared with the Band Director
2. generate, and verify with the Band Director, an accurate list of
those eligible for band jackets; contact individuals on said list
in late January/early February for fitting and customization
requests, then pass that information on to the proper person in the
Athletic Department for placing the order
3. conceive the 'question of the day' and place responses on the
Discord
4. assist with maintaining and keeping current the band's active roster
5. reserve rehearsal and performance spaces on 25Live every quarter
(October, December, February, April) for the following year
6. create physical (Mid-Winter Concert) and digital (Holiday & Spring
Carnival Concerts) concert programs
F. Librarian
1. maintain a current online database for both marching and
concert band music
2. scan and copy music as necessary
3. oversee the placement of music in respective folders
4. oversee putting away music at the end of the year
5. issue and collect all marching band music
6. issue, inventory and collect all flip folders
7. be ready to supply any student with a missing part
IV. Selection of Drum Major
A. Selection of a drum major shall be at the discretion of the Band
Director
B. The Band Director shall determine the specific duties of the Drum
Major
V. Election Procedures
A. Elections shall be held during the second-to-last or last home football
game of the year
B. Only current sophomores, juniors, and seniors shall be eligible
1. Nominees must be returning to CMU as a student the following
Fall semester
2. Nominees are expected to participate in both concert and marching
seasons with the Kiltie Band
C. Nominations for all offices shall be opened at least two weeks
prior to elections
D. All nominees shall be given the opportunity to present a brief speech
to the band
E. All voting will be conducted by secret online ballot
F. Individuals submitting multiple ballots will void any and all of their
votes
G. The Band Director shall be in charge of counting the votes
H. A simple majority is needed for election
1. A resolution of ties shall be decided by the Band Director
2. If a student is nominated for and has the majority vote for multiple
offices, the Band Director will address the situation with the
student; after the student has selected which of the offices they wish
to hold, the other office(s) will go to the student with the next
majority vote
VI. Transfer of Office
A. All officers will refer to, update and maintain a “Notes to Future
Officers” document for their respective position during their term
B. Each member of the outgoing officer team will meet with their
counterpart of the incoming officer team one-on-one at least once
after elections have concluded to transfer keys and share any pertinent
resources and information necessary for a successful transition to take
place
C. The outgoing officer team term officially ends at the conclusion of the
football season
D. The incoming officer team term officially starts at the beginning of the
Fall concert season or after elections have concluded, whichever comes
later
E. Incoming officers will shadow and/or collaborate with the outgoing
officer team during the last home football game of the year, as well as
any post-season playoff or bowl games, and during the first concert
season rehearsal or tw0 after elections have concluded
VII. Succession of Office
A. If the President resigns, the Vice President for Marching Band
succeeds followed by the Vice President for Concert Band
B. All other vacancies shall be filled by consulting election results for the
candidate with the next majority vote, then appointment by the
Band Director
VIII. Removal of Officer
A. Any complaints or concerns be they individual or group shall be
brought to the attention of the Band Director
B. The Band Director will speak with the particular individual
C. If the problems continue the officer in question will be asked to resign
IX. Rewards
A. An invitation to the annual End-of-Year Ice Cream Social shall be
issued to anyone having one semester of credited service that year
B. A letter jacket shall be awarded to anyone having four semesters of
credited band participation
C. A credited semester is defined as attendance at 70% of all rehearsals
and 100% attendance at performances unless specifically excused by
the Band Director
X. Amendments
A. Motions for amendments will be presented to the band for discussion
B. Amendments will be approved by a two-thirds majority